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Administracja biurowa » Specjalista ds. administracji

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PA/Office Manager Nr ref.: /JOBS.pl Salary: 25000.00-35000.00 British Pound . GBP (Annual)   Job Title: PA/Office Manager - Personal Assistant Location: Cardiff, Bristol or Swansea Your new company We are currently looking to recruit a PA to the Managing Director of a very busy and growing Construction company to help with ongoing workloads based in South Wales and Bristol areas. Our client is a dynamic and expanding construction company specialised in the student accommodation sector who are striving to create not only a successful business but a valued and respected brand that stands by the quality of their work. They therefore require not just a standard PA but someone who can add value to the business and their ultimate goal of building a successful brand. The ideal candidate would have experience within a construction or building company office and be able to deal with abrasive characters; essentially a self-starter who is happy and has the ability to work without supervision and independently. The Role: + Providing High level administrative support to the Managing Director (you will be reporting directly to the MD) + Office overhead accounts compile costs; look for cost reductions ie Salaries/payroll queries + Invoices for materials and sundries, input on Sage or similar and send to accountant + Ensure appropriate insurances are in place for office, staff and projects + Arranging meetings and diary management for the Managing Director + Taking minutes in meetings, ie shorthand experienced + Facilitating effective communication for the MD + Liaison with 3rd party contractors, eg Engineers, Senior Construction staff, Suppliers and 3rd parties verbally and in writing + Managing contacts, filing and expenses + Travel arrangements for the entire office + Preparing meeting materials and printing reports + Organising and coordinating company events and maintaining schedules + Meeting and greetings + Handling incoming and outgoing mail + Providing office manager duties for the company and wider team members + General Office Management duties will include, ordering and managing stock of kitchen supplies, stationary and business cards. Skills, Experience and Qualifications + A Professional PA with previous experience working with a MD, Director or Partner + Experience of working with senior leaders within a blue chip business + Extensive experience working within a student accommodation construction company + Extensive domestic and international diary management + Proven experience of collating and presentation of key information for decision making + Be able to work well under pressure + A high attention to detail and the ability to prioritise tasks is essential + Diplomatic whist able to juggle a variety of tasks to deadline + Reliable and most importantly trustworthy, as you will be working with confidential information + Excellent time management skills + Ability to work on own initiative and as part of a team + Strong and accurate administration experience + Strong telephone and listening skills + A positive, flexible and professional attitude + Have significant attention to detail and a high level of organisation + Have a strong work ethic and motivation to learn + Be adaptable and flexible to their surroundings + English fluency: written and verbal with excellent communication skills + Excellent IT skills - Word, Excel, PowerPoint, Outlook (Intermediate/advanced skills required in Outlook particularly around using the calendar functionality) For further information about this position please call Matt Baker at CBSButler Kontakt: Aplikuj teraz Ogłoszenie pochodzi z serwisu Jobs.pl .

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