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Salary: 25000.00-35000.00 British Pound . GBP (Annual)
Job Title: PA/Office Manager - Personal Assistant
Location: Cardiff, Bristol or Swansea
Your new company
We are currently looking to recruit a PA to the Managing Director of a very busy and growing Construction company to help with ongoing workloads based in South Wales and Bristol areas.
Our client is a dynamic and expanding construction company specialised in the student accommodation sector who are striving to create not only a successful business but a valued and respected brand that stands by the quality of their work. They therefore require not just a standard PA but someone who can add value to the business and their ultimate goal of building a successful brand.
The ideal candidate would have experience within a construction or building company office and be able to deal with abrasive characters; essentially a self-starter who is happy and has the ability to work without supervision and independently.
+ Providing High level administrative support to the Managing Director (you will be reporting directly to the MD)
+ Office overhead accounts compile costs; look for cost reductions ie Salaries/payroll queries
+ Invoices for materials and sundries, input on Sage or similar and send to accountant
+ Ensure appropriate insurances are in place for office, staff and projects
+ Arranging meetings and diary management for the Managing Director
+ Taking minutes in meetings, ie shorthand experienced
+ Facilitating effective communication for the MD
+ Liaison with 3rd party contractors, eg Engineers, Senior Construction staff, Suppliers and 3rd parties verbally and in writing
+ Managing contacts, filing and expenses
+ Travel arrangements for the entire office
+ Preparing meeting materials and printing reports
+ Organising and coordinating company events and maintaining schedules
+ Meeting and greetings
+ Handling incoming and outgoing mail
+ Providing office manager duties for the company and wider team members
+ General Office Management duties will include, ordering and managing stock of kitchen supplies, stationary and business cards.
Skills, Experience and Qualifications
+ A Professional PA with previous experience working with a MD, Director or Partner
+ Experience of working with senior leaders within a blue chip business
+ Extensive experience working within a student accommodation construction company
+ Extensive domestic and international diary management
+ Proven experience of collating and presentation of key information for decision making
+ Be able to work well under pressure
+ A high attention to detail and the ability to prioritise tasks is essential
+ Diplomatic whist able to juggle a variety of tasks to deadline
+ Reliable and most importantly trustworthy, as you will be working with confidential information
+ Excellent time management skills
+ Ability to work on own initiative and as part of a team
+ Strong and accurate administration experience
+ Strong telephone and listening skills
+ A positive, flexible and professional attitude
+ Have significant attention to detail and a high level of organisation
+ Have a strong work ethic and motivation to learn
+ Be adaptable and flexible to their surroundings
+ English fluency: written and verbal with excellent communication skills
+ Excellent IT skills - Word, Excel, PowerPoint, Outlook (Intermediate/advanced skills required in Outlook particularly around using the calendar functionality)
For further information about this position please call Matt Baker at CBSButler
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