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PA/Office Manager - Oferta z Jobs.pl

Administracja biurowa » Specjalista ds. administracji

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PA/Office Manager

Nr ref.: /JOBS.pl

  • Salary: 25000.00-35000.00 British Pound . GBP (Annual)


    Job Title: PA/Office Manager - Personal Assistant

    Location: Cardiff, Bristol or Swansea

    Your new company

    We are currently looking to recruit a PA to the Managing Director of a very busy and growing Construction company to help with ongoing workloads based in South Wales and Bristol areas.

    Our client is a dynamic and expanding construction company specialised in the student accommodation sector who are striving to create not only a successful business but a valued and respected brand that stands by the quality of their work. They therefore require not just a standard PA but someone who can add value to the business and their ultimate goal of building a successful brand.

    The ideal candidate would have experience within a construction or building company office and be able to deal with abrasive characters; essentially a self-starter who is happy and has the ability to work without supervision and independently.

    The Role:

    + Providing High level administrative support to the Managing Director (you will be reporting directly to the MD)

    + Office overhead accounts compile costs; look for cost reductions ie Salaries/payroll queries

    + Invoices for materials and sundries, input on Sage or similar and send to accountant

    + Ensure appropriate insurances are in place for office, staff and projects

    + Arranging meetings and diary management for the Managing Director

    + Taking minutes in meetings, ie shorthand experienced

    + Facilitating effective communication for the MD

    + Liaison with 3rd party contractors, eg Engineers, Senior Construction staff, Suppliers and 3rd parties verbally and in writing

    + Managing contacts, filing and expenses

    + Travel arrangements for the entire office

    + Preparing meeting materials and printing reports

    + Organising and coordinating company events and maintaining schedules

    + Meeting and greetings

    + Handling incoming and outgoing mail

    + Providing office manager duties for the company and wider team members

    + General Office Management duties will include, ordering and managing stock of kitchen supplies, stationary and business cards.

    Skills, Experience and Qualifications

    + A Professional PA with previous experience working with a MD, Director or Partner

    + Experience of working with senior leaders within a blue chip business

    + Extensive experience working within a student accommodation construction company

    + Extensive domestic and international diary management

    + Proven experience of collating and presentation of key information for decision making

    + Be able to work well under pressure

    + A high attention to detail and the ability to prioritise tasks is essential

    + Diplomatic whist able to juggle a variety of tasks to deadline

    + Reliable and most importantly trustworthy, as you will be working with confidential information

    + Excellent time management skills

    + Ability to work on own initiative and as part of a team

    + Strong and accurate administration experience

    + Strong telephone and listening skills

    + A positive, flexible and professional attitude

    + Have significant attention to detail and a high level of organisation

    + Have a strong work ethic and motivation to learn

    + Be adaptable and flexible to their surroundings

    + English fluency: written and verbal with excellent communication skills

    + Excellent IT skills - Word, Excel, PowerPoint, Outlook (Intermediate/advanced skills required in Outlook particularly around using the calendar functionality)

    For further information about this position please call Matt Baker at CBSButler


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