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Administracja biurowa » Specjalista ds. administracji

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Corporate Receptionist/ Office Administrator Nr ref.: /JOBS.pl Woodcliffe Landmark Properties is a real estate company focused on developing & managing Heritage properties in downtown Toronto, committed to the enhancement and preservation of architectural landmarks that reflect the rich heritage of the local community. Projects under Woodcliffe's portfolio have garnered recognition as definitive examples of expertly-executed urban renewal initiatives, having been honoured with awards such as the Governor General's Award for Architecture, the Heritage Canada Foundation Corporate Award, and several City of Toronto Urban Design awards. We are currently seeking a highly organized, efficient, personable multi-tasker to join our dynamic team in a permanent, full-time role of Corporate Receptionist/Office Administrator . Easily accessible office located in midtown Toronto (Summerhill/Rosedale) area. Roles and Responsibilities: Report to the Executive Assistant to the President and CEO Greet all guests and clients, offer beverages, take coats, alert specific staff when guests have arrived Maintain and answer phone system on behalf of 3 companies within the office Manage and process all office orders (kitchen supplies, Xerox, Staples, printing, perishables, etc.) Act as primary backup and work closely with the Executive Assistant in maintaining CEO's daily tasks and projects Assist with scheduling staff meetings and boardroom reservations for team members when required Prepare boardroom for all meetings, maintain boardroom cleanliness, ensure boardroom is tidied following each meeting Tidy the staff kitchen and common areas throughout the day, whenever needed Brew fresh coffee and boil hot water each morning, stock staff kitchen and replenish items whenever necessary throughout the day Open the office (if required), run through daily morning checklist to ensure everything is prepared for the day Prepare beverages for all visitors to the office as well as for the CEO Run errands (mail, banking/finance, lunch/breakfast meetings, etc.) Photocopying/Filing/Faxing Ensure Xerox Workstation, Printers and Faxes are fully stocked at all times, act as point of contact for technicians and service calls Light accounting tasks may be required at times to include cheque processing and printing; sorting, scanning and filing invoices (including HST), posting and inputting payables into QuickBooks Calendar, contact and email management via Microsoft Outlook Collect, date stamp and distribute all incoming mail to the office Manage all outgoing/incoming courier package requests Liaise with property management team when required Act as a 'triage' point for any unforeseen circumstances (via phone or in person) at front desk Manage office filing system for documents related to corporate activities and development projects Additional tasks/projects as required by staff Qualifications: 3 to 5 years' experience in a similar or relatable administrative or reception role is ideal Proficiency with Microsoft Excel, Word and Outlook QuickBooks knowledge is ideal Real Estate, Urban Planning, Development and/or Property Management industry experience is an asset Primary hours are 8:30AM to 5:00PM. The candidate must be flexible to take on additional hours from time to time Must be a natural multi-tasker, able to calmly handle many projects/personalities at once Extremely organized and detail-oriented By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or work permit Kontakt: Aplikuj teraz Ogłoszenie pochodzi z serwisu Jobs.pl .

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