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Administracja biurowa » Specjalista ds. administracji

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Administration Assistant Nr ref.: /JOBS.pl Salary: 14000.00-14000.00 British Pound . GBP (Annual)   Our client, a leading managed service company with offices in London and Milton Keynes is seeking an Administrative Assistant to support the operations team in its administrative support of the business. Purpose: Ensure PES/CRB checks undertaken to maintain security and contractual obligations provided to our customers. Resourcing Admin including Job Adverts and Profiling Build, manage and maintain Social Media campaigns Main duties: Social Media Management Ensuring all social media and LinkedIn information is up to date and refreshed to increase loyalty and Brand awareness Create, manage and maintain Social Media campaigns Operations Admin CRM: Maintain data input onto CRM, produce reports in line with business needs Surveys: Produce and maintain customer and employee survey reports - ensuring action taken and tracked for improvements. Company Newsletter: Proactively co-ordinate and produce company newsletter, task manage upwards to ensure deadlines are met for distribution, maintain distribution lists, distribute newsletter in line with deadlines Asset Register: Ensure asset register is up to date at all times, update asset register as required IT Equipment: Co-ordinate the assignment and distribution of IT equipment within the business, assign/revoke IT software licenses as required Admin: Providing ad-hoc admin support to the Operations Manager Bookings: Book meeting rooms, hotel and travel Presentations: Create Powerpoint presentations Reporting: Compiling customer reports as required contractually equipping the account team in holding effective customer reviews Events: Assist with Event Management/Organisation as required from the business Resourcing Admin Job Adverts: Upload all new vacancies onto required job boards in Real Time and ensuring escalation is undertaken if any delays, manage reposting as required Towers: Ensure all Tower information is up to date and relevant to the business Breakfast Clubs: Identification, in conjunction with the Sales team, and arrangement of all consultant and business Breakfast Clubs, process and brochure, room booking, locations etc. Database Management - Ensuring the ASC function operates to maximum effectiveness through management of timekeeping, quality of information provided to the rest of the organisation, keeping of accurate and up to date records etc. PES - Conduct PES/CRB checks and ensure all required data stored for audit purposes. Undertake quarterly PES audit. CRM: Working with the frame work between Salesforce, JobScience and ITRIS ensuring all parties are adhering to rules to ensure Business Drivers are dealt with weekly, upload documents to the system, act as Administrator to all systems Finance Administration Quickbooks - Day to day operation of QuickBooks accounts software Invoices - Process sales invoices Credit Control - Support Credit Control Filing - Collation of consultant timesheets & invoice Replicon - Registering & training users on Replicon timesheet system at point of contract generation, reviewing approved timesheets & general maintenance & consultant issues Reporting - Regular business/customer reporting as required Expenses - Reviewing and recording of monthly employee expenses Stationary - Ensure adequate stationery stocks Filing - Weekly filing Database Management - Maintaining financial elements on Salesforce and ITRIS CRM software finance AOB - AOB as required by the business Additional duties: To act in accordance with and be an advocate for Group Participate and undertake applicable professional, technical and career development training to include attainment of associated qualifications where required. Comply with external and internal regulatory and statutory policies, procedures and regulations To operate as an effective leader, supporting colleagues and contributing in the delivery and achievement of overall team and business objectives Liaise with relevant and associated areas across Group and client sites to ensure our Brand and Service Offerings are known and understood To undertake any other duties of a similar nature that the company reasonably requests to be performed that are within the expertise and skills of the jobholder. These may be subject to periodic review and any updates and changes to be introduced after consultation with the person concerned. Education/experience: Essential You must be a self-starter and able to work with minimum supervision Relevant experience in a similar role (office administration) Excel in a fast paced environment and be able to prioritise workloads as required Have excellent written communication skills and the ability to produce business documentation as required. Able to identify gaps in processes/procedures and influence changes required to mitigate risk Ability to handle conflict and work well under pressure. Commercial awareness Creative writing Skills: Personal Work as a team member and support colleagues as required Respect the importance of confidentiality, as you will be dealing with employees' personal details Be patient, tactful, diplomatic and approachable Be able to stay calm in difficult situations Have good commercial awareness Have good spoken and excellent written communication skills Excellent spelling and grammar Be confident about gathering facts and statistics Have good organising skills Have problem solving skills Be able to work as part of a team Have excellent communication and customer service skills Self-motivated Very proactive Technical Skills - Essential Must have a degree Be able to use Microsoft packages (Word, Excel, Powerpoint, Outlook, Skype for Business) Production of Business reporting as required Confident in using CRMs Excellent knowledge of Social Media Technical Skills - Essential Further education in Business Formal training in social media Kontakt: Aplikuj teraz Ogłoszenie pochodzi z serwisu Jobs.pl .

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