We are looking for a 16-20 hours / week Part-Time assistant (e.g. 4 hours on 4-5 days a week), based in our office in Munich, Germany.Must speak German and English.Job SummaryThis position performs a variety of tasks associated to shipping and receiving study related materials, IT equipment and other goods or documents to/from MedAvante offices, investigative sites, vendors and other related parties as needed. Responsibilities Prepares shipments for postal conveyance; determines most economical and efficient shipping method; selects appropriate shipping container; packs items to ensure safe delivery. Maintaining and organizing adequate shipping supplies. Ensuring that products processed for shipping are delegated to correct courier. Overseeing incoming and outgoing shipping activities to ensure accuracy, completeness and conditions of shipments. Determining shipping priorities, work assignments and shipping methods required to meet shipping and receiving schedules. Inspecting incoming materials and notifying appropriate staff of potential quality issues. Investigating, addressing and solving customer problems and issues as it relates to shipping status (i.e. customs clearance issues or similar). Prepares shipping labels and other necessary documentation such as pro-forma invoices, custom declarations etc. as needed. Checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct. Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers. Update, track, and maintain shipping management tools / systems. Assists Finance department in determining correct allocation of shipping costs Performs miscellaneous job-related duties as assigned. Education / Qualifications:
High school diploma or the equivalent combination of education, skills and experience to perform the job. Fluency in English and German.
Experience / Skills
Good planning, organization and problem solving abilities Good communication skills, oral and written Good computer skills Detail oriented Upholds organizational values Strong calculative and analytical skill sets Ability and effectiveness to manage time to meet required deadlines