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Project Management Officer (m/f)

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    Project Management Officer
    * Full Time
    * Berlin, Germany
    * With Professional-Experience
    * 9/20/16
    What is ICE?
    ICE is a world class service centre for the global management of music rights. We offer the music industry a professional, reliable and efficient service, which enables music societies to manage copyright, and helps organizations, music societies and interested parties adapt to the challenge they face in today's ever changing right management business. We provide browser-driven database administration solutions. These solutions let you track and manage music usage across all media, including emerging market segments such as music downloads and Internet airplay. To expand our team in Berlin, we are looking for a:
    Project Management Officer
    At ICE, the PMO has five main responsibilities:
    Set standards for how projects are run
    The PMO maintains the common set of practices, principles and templates for managing projects. Standardisation means that projects are run similarly, facilitating for Project Managers and other departments. Creating project management templates means that standard components can be reused which saves time and money as they are not created for each project.
    Ensure project management standards are followed
    While the PMO sets project management standards, it also must ensure they are followed by performing regular assessments of projects.
    Gathering of project data and production of information for management review
    The PMO will track the status of all projects in the organisation based on updates from the project managers. The PMO will use standardised ways and report to management.
    Source of guidance and advice for project managers
    Most PMO's develop into a centre of knowledge for project management and can provide guidance and coaching to new colleagues who need to understand how the organisation runs projects.
    Managing the resource requests and availability
    The PMO will manage the resource forecast to help understand resource availability for projects.
    The PMO must be able to:
    * Take responsibility, manage and optimize the agreed project processes, showing transparency within the project and towards the customer
    * Create project reports in agreement with the PM and in accordance with the Reporting process
    * Take full responsibility of the financial reporting: Perform weekly analysis on actual time recording against budget / forecast
    * Highlight to the PM any potential impacts on budget and forecast during the runtime of the projects
    * Drive all month-end closing activities for the projects and ensure timely invoicing to the clients
    * Take responsibility on maintaining and updating the existing labour claim structure for the projects
    * Support the project management team in planning and processing contract changes
    * Maintain and follow up bot Issue and Risk logs on a recurrent basis
    * Take responsibility for project administration incl. organising project governance meetings, documentation of meeting minutes and actions and follow up
    * Degree in business administration or similar
    * Two years of working experience within an international environment either in a Programme administration or finance function
    * Ideally practical experience within IT or business process outsourcing business
    * Understanding of accounting and economic principles
    * Quick comprehension combined with a very analytical and structured way of thinking
    * Confident, pro-active character with degree of service orientation paired with a very pro-active thinking and acting
    * Open minded and able to work in an international and very dynamic environment
    * English fluently, excellent communication skills
    * Fluency in German is a plus
    * Excellent MS Office skills with focus on Excel, MS Project and Powerpoint
    * Start date as soon as possible
    * Located in Berlin
    This is just the right time to explore the possibilities of a new professional path. Should it really appeal to you, We're looking very forward to your application (in English only).
    Apply Online
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